Secure Document Archive and Retrieval with PCI Vault
PCI Vault is our secure online searchable PDF Print Image Archive Solution.
Having a secure document archive for all your transactional communications ensures you always have access to letters and statements delivered to customers. With PCI Vault, you can quickly view PDF versions of all the mailings we print and mail for you.
As with anything transactional, there is a level of security and compliance required for such a platform. Keeping your documents in PCI Vault adheres to federal archival standards and legal requirements.
In one centralized solution, you can access and review its contents at any time. It also serves as a repository that ensures the durability and legal value of your customer records.
PCI Vault is a feature of trakPCI. trakPCI is an online business document management system available to all our customers. It operates as a solution for tracking jobs, reporting, viewing account information, submitting letter changes, and much more.
PCI Vault Features
Our secure document archive provides functionality that you’ll appreciate, including:
- Secure PDF and HTML storage
- Advanced searching
- Data mining
- 100% document fidelity
- Centralized system administration
- Ability to download as a PDF
- Scalable for redundancy and performance
PCI Vault Benefits
Having such a solution helps organizations realize many advantages:
- Reduce your physical storage needs.
- Lower your document management and archiving costs.
- Save time with easy access to all your letters.
- Enable robust indexing of documentation.
- Meet compliance obligations.
- Be audit-ready, should you require documentation.
How PCI Vault Works
Managing documents is simple and secure with PCI Vault. Our process securely stores your print-ready PDFs in PCI Vault, providing a centralized, searchable archive for fast retrieval when needed.
We convert each document into clear, high-quality digital scans. Tagging of each of these happens at the same time for searchability.
You can be confident in the security and accessibility of your documents with our platform.
How PCI Vault Archives and Retrieves Mailed Documents
1. Print-Ready PDF Creation
The process begins when transactional communications are created as print-ready PDF files. This approach preserves the intended format, content, and layout from the start and ensures the document that moves into production is the exact version approved for mailing.
2. Production Processing and Archive Capture
Those print-ready PDFs are processed through PCI’s print and mail workflow. Rather than scanning paper after the fact, PCI archives the final PDF version of the communication, preserving the same document image that was printed and mailed. This supports 100% document fidelity within PCI Vault.
3. Secure Digital Archiving and Indexing
Once archived, documents are stored in PCI Vault, PCI’s secure online searchable PDF print image archive solution. Files are indexed for advanced search and data mining, creating a centralized repository for long-term access and record retention.
4. Controlled Access Through trakPCI
Customers access archived documents through trakPCI, PCI’s secure online account management portal. This gives authorized users a centralized way to search, view, and manage archived communications while maintaining visibility into the broader production workflow.
5. Fast Retrieval and Download
When a document is needed, users can quickly search for it in PCI Vault and retrieve the archived PDF version. The platform is designed to provide easy access, robust indexing, and the ability to download documents as PDFs for customer service, research, or recordkeeping needs.
Secure Document Archive and Retrieval with PCI Group
created as print-ready PDF files. This approach preserves the intended format, content, and layout from the start and ensures the document that moves into production is the exact version approved for mailing.
