In business, the ability to track critical communications is essential. It’s part of many workflows, both digital and physical. In the physical realm, mail tracking is crucial to ensuring you meet compliance requirements regarding time-sensitive mailings. It can be cumbersome and hard to manage if you’re doing it internally, but there are alternatives that deliver many USPS mail tracking benefits.
USPS Mail Tracking and Challenges Organizations Face
In the workflow of producing and mailing transactional mail, you must have a process that confirms delivery by a specified date. Having a secure system in place provides you with an audit trail, which you’ll need for compliance reporting.
The USPS system is relatively simple and relies upon its IMb (Intelligent Mail® Barcode) to provide an end-to-end tracking mechanism that covers when a letter hits the mail stream to its delivery. Anyone can use these tools. However, if this isn’t a core competency, then you will likely have challenges.
If your organization produces a high volume of transactional mail and needs to track it via USPS, it’s a manual process, which is tedious and hard to manage. In addition to the burden of manual tasks, your costs for tracking, in general, may be rising. Tracking is a necessary component of your workflow–you just need a better way to do it that’s efficient and cost-effective. The answer lies in outsourcing these functions, which can deliver many more benefits.
Mail Tracking Benefits with a Transactional Mail Partner
The primary benefit of USPS tracking is to have proof that a letter was mailed to the recipient and received by that person with a date stamp. It’s validation that you’ve met compliance rules and eliminates any allegations by an addressee that they never received it.