Does your business produce a high volume of sensitive mailings you need to track? If so, you should know some crucial things about USPS mail tracking and transactional mail.
Effective mail and packages tracking supports compliance around these letters that must arrive within a specific timeframe. If you’re managing this internally, it can be extremely costly and time-consuming. So, how can you streamline it and reduce costs?
What Is USPS Mail Tracking?
USPS mail tracking provides end-to-end visibility of mail from its entrance into the stream to delivery. Each letter receives a tracking number, which users can enter on the USPS website. It requires postal workers to scan a barcode as the mail flows through the mail stream.
If you put tracking on all your transactional mail, your staff will need to monitor it manually. While tracking is a great feature, there are better ways to leverage it.
Challenges with Mail Tracking
Businesses that manage their print and mail can face challenges around tracking through USPS. First, there’s the issue of any manual practices required to label mail correctly. Second, actually tracking the mail after it has been sent can be hard to manage if there’s a high volume.
Third, costs for tracking services may balloon your budget. When print and mail isn’t a core competency, monitoring transactional mail can be complex and may not provide the information you really need. Many businesses have discovered that outsourcing this to experts is the best approach.
USPS Tracking with a Transactional Print and Mail Provider
The alternative to administering internal tracking is to partner with a transactional print and mail company. These providers specialize in this process and have developed a more efficient way to use mail tracking. Here’s how it works:
- Tracking involves using USPS IMb (Intelligent Mail® Barcode), which sorts and tracks mail.
- End-to-end tracking for every piece of mail with information accessible through a secure platform.
- Daily processing disclosures are also available.