Outsourcing is a business strategy many companies pursue in the name of savings. If something isn’t your core competency, it makes sense to transition it to experts. Outsourced printing and mailing services fit into this category.
By removing the cost, resource, and time restraints of transactional print and mail, your organization can realize so many savings benefits.
Inefficiency in In-Plants Creates Time Challenges
Operating an in-plant is a time-consuming process. Many tasks and activities in the workflow require substantial human labor, and bloated ones eat up productivity.
For example, in-house production may require pre-printed templates for the invoices, statements, or regulatory communications. Without the ability to print dynamically, your print and mail staff spend lots of time on extra print runs and change outs.
Another instance could be any manual work in the process. Without sophisticated equipment and technology, this is inevitable. Integrating automation into your system can be challenging without the right platforms and expertise.
Regulations and rules about required timeframes for transactional communications further complicate time investment. If deadlines are always close, you’re exercising more time on runs, which impacts any other work employees must complete.
The Time Savings of Outsourcing Print and Mail
The first category of savings revolves around time and efficiency. Outsourcing to experts delivers considerable time savings. For these businesses like PCI Group, print and mail is their core competency. We deliver time savings with:
- Uniform, consistent processes that follow Lean Manufacturing standard works
- The ability to dynamically print every communication at the same time using the White Paper Factory (WPF) framework, which marries fully digitally composed files with in-line print production and intelligent insertion to deliver ultra-secure, highly accurate, variable data-generated documents
- Strategically architected mailing process that uses automation at every point to ensure data integrity and quality mail delivery
- Meeting compliance time requirements is not a challenge for transactional print and mail providers because that’s the sole focus with checks and balances throughout the jobs to ensure timely delivery