The cons are few, and you can overcome them with the right partner.
The Pros of Outsourcing Check Printing and Mailing
The benefits of outsourcing far outweigh the cons and include these things.
You can immediately score a win for cost containment with outsourcing. If you no longer have to print and mail, you don’t need the equipment, materials, or space, which are all very expensive. Further, you’re likely to get better postage rates through a company that mails at a high volume.
Finally, your employees are no longer in the position to contribute so much time to this each month, which can help you reduce overtime or eliminate added headcount.
With large sets of data and the requirement to get every check in the correct envelope, mis-mailings can happen. The best way to make sure they don’t is with advanced technology that uses barcodes and small cameras to validate that the check inserted into that envelope is the right one. If you don’t have this equipment, you’re at risk of this happening, which could involve noncompliance.
Ensure Checks Get to Recipients
As noted, you can leverage tracking systems that some print and mail companies provide. You can access this at any time and view your orders and all the steps throughout the job on to delivery. As a result, missing checks should be very rare.
Give Your Staff Back Time
Employees doing manual work to facilitate check printing and mailing aren’t delivering as much value as possible. These tasks are draining and time-consuming, keeping them away from other duties. Moving the production from their responsibility is a burden they won’t miss. As a result, you could see a boost in productivity.
To Outsource or Not, Is There a Question?
Outsourcing check printing and mailing is an easy and effective way to improve the process and save money. The key is working with a trusted expert in the space. All we do is transactional print and mail, so you can be confident that we’re qualified and credible. Learn more about our check printing services today.