You’ll Enjoy Better Accuracy and Quality
Printing is just printing, right? Not exactly. Not every machine provides the accuracy or quality required with transactional printing. It’s a highly sophisticated process fulfilled only by equipment designed for such.
Accuracy is non-negotiable with transactional pieces. The right piece needs to go into the right envelope every time. A standard inserter can’t give you this level of accuracy. Rather, managed print services companies use intelligent insertion equipment that use 2D barcodes and small cameras to verify the accuracy.
Quality matters, as well. When even one mis-mailed item can damage your reputation, lead to penalties and fines, the need to prioritize quality to eliminate this from happening is paramount. .
You Can Improve Compliance Adherence
Maintaining compliance with regulations regarding transaction mail is critical. Whether you’re bound by HIPAA, FISMA, or other statutes, you can’t leave this to chance. Managing compliance internally can be a challenge in many ways. It’s not something that’s easy to keep up with if that’s not your sole responsibility. Transactional printers are compliance experts and typically have a full-time compliance officer on staff.
You Can Have Assurance That Security Is Top of Mind
Data security is the key objective in meeting compliance requirements. That data needs to be secure in the digital and physical worlds. The data you’re transferring to printers and how they handle it should involve all the best cyber practices.
Transactional printers have rigid protocols for protecting data as they receive and use it. Further, they have strict rules on who can physically be in the spaces during printing.
Is Managed Print Services Right for Your Business?
As you can see, lots of benefits come with managed print services. You also don’t need to worry about a loss in accuracy, quality, or security. With so much cost savings, it’s also a good fiscal move.
If you’re ready to find a partner, PCI Group is here to answer any questions about what we offer. Contact us today to learn more.