Companies that thrive and grow revenue have something in common—they focus on their core business capabilities. When they do this, they find that letting other experts support other parts of their operation only makes sense. One of those categories is transactional print and mail, and in this post, we’re going to talk specifically about outsourcing invoice printing.
Lots of different types of companies must create and mail out invoices to customers every month. It’s a labor-intensive process that’s becoming more expensive. Additionally, compliance requirements are in place for these communications, making it an even more complex process.
So, why should you outsource invoice printing?
What Are the Indicators It’s Time to Outsource Invoice Printing?
Several things can drive your exploration of outsourcing. Usually, at the top of this list is cost. With the rising costs of paper, postage, materials, equipment, and technology, your budget line for this keeps growing. Even if volume decreases because more people adopt e-invoicing, your costs won’t likely decrease.
How Outsourcing Saves You Money on Invoice Printing
When you shift this work to a transactional print and mail company, the first financial outcome is that this work no longer includes capital expenses. It’s now just operating, as you don’t have to maintain the infrastructure of printers, inserters, and other equipment. The overhead disappears, as you’ll no longer need a space to house everything or pay for energy and utility expenses.
Working with a company specializing in this and produce high daily volumes also ensures they get the best pricing on paper and ink. They also use postage optimization strategies, including:
- Reducing waste from inaccurate or duplicate addresses through address hygiene tools
- High-volume presorting
- Usage of the USPS Intelligent Mail® barcode (IMb), which is a 65-bar Postal Service™ barcode used to sort and track letters
- Commingling, which further categorizes letters by ZIP codes
- Mail piece standardization options
These savings add up and enable you to reinvest them in other parts of your business.
Another key reason to outsource is the improvements in quality.