These are the highlights and should be the minimum standards as you evaluate options.
Benefits of Print and Mail Outsourcing for Business
Transitioning from in-house operations to outsourcing offers many advantages, from decreasing costs to enhancing risk avoidance.
Cost Savings Across the Board
Eliminate capital expenditures of equipment and technology along with their maintenance expenses. Additionally, you’ll no longer have overhead and labor on your budget. Working with a print and mail provider, you also take advantage of their lower costs for paper, ink, and postage.
Accuracy Gets a Boost
Improve accuracy in your print and mail with an organization that has an advanced framework. Getting the right communication into the correct envelope is a fundamental and essential workflow, but it’s not always easy. It requires using intelligent insertion technology and high-speed cameras to track documents from production to USPS delivery.
Additionally, integrity cameras read 2D barcodes to ensure each piece of paper folds separately into the envelope. Another camera takes an image of the inserted envelope to verify the correct insertion.
With this framework, we’ve earned an industry-leading accuracy rate of 99.9999%.
Quality Is Consistent in a QA Culture
The quality of your print and mail has two components. First, there are the attributes of the printed materials. They should represent your brand and be able to use color effectively.
The second part is consistency in production. This comes from having a quality assurance (QA) culture that uses the principles of Lean Manufacturing and Six Sigma. Every operator, shift, and location follows the over 270 standard works we have created to produce the highest quality critical communications. With QA, you bake quality into the process. It’s different than quality control (QC), which only measures errors after the fact.
To ensure quality remains reliable, we commence 40,000 standard audits annually, with an average grade of 99.89%.
Compliance Is Always a Priority
Meeting compliance requirements for print and mail services for business involves many elements. It includes the movement, storage, and usage of protected data in processes. Depending on the type of communication and industry, there may be other rules around timelines, communication content, and layouts.
Compliance is always top of mind when working with a transactional print and mail company. It’s an essential aspect of every piece of mail that runs through the system. When you outsource to a company with all the compliance certifications and dedicated compliance resources, you’ll be able to meet and exceed requirements.
Make the Transition to Print and Mail Services for Business with PCI Group
You can achieve all these benefits and retain control of your production when you work with our team. We have supported many companies, large and mid-sized, in moving from in-house to outsourcing. With a proven onboarding plan that includes assessments of the current state and recommendations for a future state, you’ll reap the advantages of cost savings, improved accuracy, stronger compliance, and reliable quality.
Get started by requesting a consultation.