Second, the physical security of where the printing and mailing happens is critical. Only authorized personnel should have access.
The third is the security of the check itself. Digital printing of checks includes multiple components to mitigate against forgery. Checks should include the following:
- Customizable digital void pantograph (DVP) and authentication.
- Digital verification grid (DVG), which verifies the document isn’t a copy.
- Microprint signature line (MGL) to prevent duplicates.
- HALO feature to stop counterfeiting with a decoder lens to confirm authenticity.
- Prismatic Print, which blends two or more colors in the pantograph and is nearly impossible to recreate.
All these elements will be standard if you’re working with a partner specializing in check printing. Having confidence in all three realms of security will give you peace of mind if you choose to outsource.
Decrease the Risk of Errors
What happens if the wrong check ends up in the wrong hands? Such an error could cause internal issues or could be a violation of compliance. Accuracy is paramount in payroll printing. Do you have the right technology and processes in place?
Accuracy depends upon both of these things. Standardized processes ensure that the workflow is the same every time without deviation. Technology supports this. With high-tech inserters and the use of mini-cameras and barcodes, a system is in place to validate accuracy continually. If you’re unsure about your own accuracy rates or are aware of previous mis-mailings, outsourcing decreases the risk of these errors substantially.
Track Payroll Checks
Tracking mailed payroll checks is another functionality that can help your accounting team. You may be unable to do this unless you send every check with USPS tracking, but such services will add lots of fees to your mailing budget.
Instead, a payroll printer can offer you access to a tracking system, which allows you to monitor the job from printing to mailing to delivery. You’ll know when the letter entered the mail stream as well as the delivery date and time. Such information is crucial for reconciliation and any reports of “lost” checks.
Payroll Printing Is Easy with PCI Group
PCI Group prints and mails payroll checks every day for companies big and small. With our commitment to accuracy, reliability, compliance, and consistency, you can reap all these benefits when working with us.
If you’re ready to realize these advantages, learn more about PCI and let’s talk.